There are companies that provide entire setups with desktop computers.
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I'm using MS Word 2003 and you might have a different version, but I believe there is not much difference.
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2003 Microsoft Office comprises the programs Excel, Word, Access, Outlook, OneNote, Visio, PowerPoint, InfoPath, FrontPage, Project, Publisher, and Live Meeting.
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You would also have to modify any of your data entry forms and routines so that they generate the new field automatically.
Monitors may need to be replayed if want to upgrade to a larger screen size.
Check for proper functioning of each component beforehand.
There are some great PC tools programs, however, that can make it fairly simple for even the computer illiterate to keep their machines running well and fix them when there are problems.